Small companies don’t want to lose a lot of cash on email hosting. They find ways to avoid spending hundreds of dollars on email hosting as they don’t require thousands of email accounts. But they feel hopeless and seek the best email hosting service providers. Email hosting services are a well-liked way to contact your consumers.
Small businesses can send regular updates with a business email hosting service, which has a market size of approximately $25.70 billion.
As appealing as it may sound, selecting the most affordable yet best email hosting for small businesses is critical. However, the question of choosing the best email hosting for small companies arises. Let’s dive deep and look at small businesses’ seven best email solutions.
Why Do You Need Email Hosting?
An email hosting provider manages an email server. You can obtain an email hosting server by subscribing to an email hosting service. To access an email service, all you need is a domain name.
A hosting email service can help keep, send, and administer your email accounts. Most large e-commerce sites have their email servers to ensure emails are sent to their intended recipients on time.
Several web hosting companies now provide email hosting servers to supplement their standard offerings, including shared, dedicated, and cloud hosting. Today, small businesses use email hosting services from Google, Zoho, and others.
Why a Separate Server is Preferable to Host Email
As per experts, hosting the email on the same server as the database and web files for the company sites is not feasible. When a calamity occurs, and the server goes down for any reason, a company cannot email its clients because the system is also down.
From a technological standpoint, hosting the email is not a good idea. The resource requirements for web hosting and email hosting are considerably different. If both are hosted on the same server, they may compete for the same resources, which could slow down the application.
While the service provider’s support staff may be skilled at handling problems related to web hosting, their knowledge of email hosting difficulties may be limited. Therefore, you need to have a separate business email hosting service.
Important Considerations When Choosing a Business Email Hosting Service
Support
A reliable business email hosting service should allow you to control your email settings, be simple, and provide client support whenever needed. So, choose an email hosting service that offers full, 24/7 support via phone, live chat, or email.
Security
If the email hosting provider delivers security, your email’s content and data will be safeguarded and secure from potential attacks. You should ensure that your business email hosting service has cutting-edge features like anti-malware, anti-spam filtering, and other ways to protect your data.
Storage
Emails are frequently used for cooperation, storage, and personal and corporate communications. You should select the best small business email hosting service for storage capacity. Look for a host that centralizes all your data and automatically archives older mail. Your email hosting company should back up your archived emails often to protect your security and keep you from losing data.
SMTP, IMAP, and POP3: The Comparison Between Email Protocols
Learn about different email delivery protocols before discussing the best small business email hosting services. The following are the protocols you require to send emails.
POP3
Post Office Protocol is OP3, with “3” denoting the version. The most recent and most prevalent version is 3. It is a straightforward protocol that just allows for downloads.
POP3 downloads an email from the server to one computer (or on another device). After it has been downloaded to your computer, the email from the server is removed. Inconveniently, this prevents you from reading your email from different locations.
IMAP
“IMAP” stands for Internet Message Access Protocol. It is a well-known mechanism for obtaining emails. The IMAP protocol’s most significant benefit is that it enables you to read email on many computers (or devices). Its multi-device availability is because an email that has been delivered remains on the mail server. To be precise, you may view your email on your smartphone, tablet, desktop computer at home, and personal computer.
SMTP
The acronym for SMTP is (Simple Mail Transfer Protocol). It is an accepted mechanism for sending emails. You can send email messages via SMTP, relay them, or forward them to other mail clients, such as MS Outlook or Gmail. The SMTP server can carry out the transmission process for emails you send.
Types of Email Hosting Services for Small Businesses
Here are various types of email hosting services small businesses can smartly utilize, depending on their needs or preferences:
- Email Service From Web Hosting
- Third-Party Email Hosting
- Email Server Hosting
Email Service From Web Hosting
Various web hosting service providers offer small businesses email hosting services with their packages. For example, Hostinger comprises an email account in all its website hosting packages.
The mid—and top-tier web hosting plans include a free domain name associated with the professional email address. Likewise, users can easily connect the professional email to up to 100 domain-based addresses.
Small businesses can easily maintain this email hosting solution as a web hosting account, and the email account can be accessible in one place. It is also economical pricing-wise, as users can buy a free domain alongside your web hosting.
Third-Party Email Hosting
Different email hosting service providers deliver exclusive tools and resources to host custom domains. They also offer security features that safeguard your inbox from cyber threats, including phishing attacks and malware, maximizing optimal deliverability.
Email hosting services allow small businesses to utilize unlimited email addresses on multiple domains. They also provide small businesses with collaboration and productivity tools, improving their workflows.
Small businesses must register a custom domain name to avoid using the free domain provided by the email hosting service.
Email Server Hosting
If you prefer managing resources according to your needs, hosting a private server on your system can help. You can smartly control the private server’s privacy and configurations. Similarly, you can customize it hassle-free.
For example, creating unlimited email addresses on different domains is easier than you think. You can benefit from self-hosted email servers like WildDuck Mail Server, Modoboa, and more.
Email server hosting or self-hosted email servers are the same terminology.
The Top 7 Best Small Business Email Hosting Services
1- Google Workspace
Create a professional email account for your company using Google Workspace (formerly known as G Suite), the Gmail you already enjoy. It provides admin controls and loads of valuable features with no invasive advertisements. Email hosting comes with technologies that can help your business be more productive by letting you work quickly and easily.
Your company’s data, users, and devices are protected because they are built on Google’s incredibly secure infrastructure. You have complete control over your email, and your data is backed up in the cloud.
Key Features
- Sheets
- Drive
- Endpoint
- Chat
- Scripts
- Gmail
- Forms
- Docs
- Currents in the clouds
- Calendar
- Vault
- Meet
- Sites
- Slides, Apps, and
- Add-ons
2- ScalaHosting
ScalaHosting is a secure business email hosting service that offers the highest levels of security. Having email boxes in a different cloud environment with ScalaHosting provides many advantages. ScalaHosting offers a significant and workable method to bypass spam filters and raise business visibility.
Further, Scala helps you build up email and sales addresses to rapidly respond to requests. Additionally, it makes use of Shield, a top-tier cybersecurity solution. SShield inspects and verifies code, uses straightforward logic, and identifies dangerous activity to protect you from hackers.
Key Features
- Loading Time Negotiable
- Responsive Client Support
- Remote Backups Every Day
- Free website and domain migration
- Free-of-cost CDN and SSL
- One-click WP installs and unrestricted email accounts
- Money-back guarantee for one month
3- A2Hosting
A2 Hosting is loaded with practical tools and services to assist you with your email marketing. Emails can be received or delivered using IMAP or POP3. Also, Horde and RoundCube are pre-installed and available if you need to use webmail. Furthermore, you can include Mailman to assist you in contacting people on a sign-up email list.
You can leverage the higher uptime assurance of your business email hosting service provider for consistent performance. There are several free-of-cost email resources included with each email hosting account. The control panel for A2 Hosting, called cPanel, makes it easy to manage and find these resources.
Key Features
- Horde or Roundcube webmail
- Sender verification through BoxTrapper
- SpamAssassin is used to filter spam
- Enhanced spam filtration through Barracuda
- Email forwarding and authentication
- MX entry for email transmission
4- DreamHost
DreamHost is among the renowned email solutions for small businesses. It can present a positive business image to both potential and current clients. You can send messages using the email address on your website. You don’t need to start with a different hosting plan here. Whatever domain name you already have will function with their straightforward and robust platform.
To monitor internet risks and protect your mailbox from phishing assaults, malware, etc. DreamHost offers an inbound spam filter as the best email hosting for small businesses. The spam filter runs automatically and is free. The hosting package also comes with a pre-built Webmail account free of advertisements.
Key Features
- Guaranteed uptime of 100%
- SSDs are available on VPS plans for increased reliability and speed
- Unlimited domain names with 275+ extensions
- 24/7 support
- Unlimited bandwidth
- Limitless data storage
- Email addresses are unlimited
5- Titan
Titan helps small businesses strengthen their brands and build strong relationships with their customers by giving them an email on their own domain and productivity-boosting tools.
Moreover, Titan’s interface makes it simple to manage several accounts from one interface and import data from other email providers. Additionally, they offer a helpful and educated client service staff that remains on call around the clock. Thanks to their 99% uptime guarantee, small businesses can be sure that their emails will always be received.
Key Features
- Schedule Send for sending emails at the optimal future time
- Email templates to repurpose or save common emails
- Follow-up reminders if you haven’t heard back from your client
- Read receipts that notify users when their email gets opened
6- FastMail
FastMail is the answer for those seeking premium business email servers that cost as much as a primary email service provider. It is the oldest yet the best small business email hosting service, and it is the perfect choice.
Its lack of support and end-to-end encryption for PGP and IMAP makes it less secure than its competitors. To keep your emails secure, FastMail offers spam filtering and two-factor authentication.
Key Features
- Proprietary anti-spam filters
- You can do an e-mail search
- Email, calendar, and contacts in a single app
- Aliases
- Customizable notifications
- Exporting and importing emails from other business email hosting services
7- Rackspace
If you’re looking for the cheap best email hosting for small businesses, Rackspace is one of your best options. Small businesses can give their emails a professional appearance without spending a sizable budget. Thanks to premium Rackspace screening, your email will be free of malicious activity and spam. Additionally, it ultimately protects the privacy of your sensitive data.
Through their committed professionals, Rackspace offers a seamless transition from old emails to new business emails. However, you need to remember where you registered your domain service provider and trust the professionals at Rackspace.
Key Features
- Mailbox size of 25 GB
- Webmail, MS Outlook, and mobile access
- Limitless aliases, group lists, and forwarding
- Email Archive facility
What are the Leading Cloud Email Solutions for Small Businesses?
Here is the list that includes the leading cloud email solutions for small businesses:
- Google Workspace
- Microsoft 365
- Office 365
- Rackspace Email
- Zoho Workplace
Final Words
The email hosting plan that suits your business is your most acceptable option. You must invest the time necessary to comprehend what your company wants. However, once you do, you’ll know what to hunt for. You have many trim business email solution options, and you can choose from several trustworthy businesses. Some of the email hosting services mentioned above offer free trials as well.
FAQs
Is it mandatory to have a separate email hosting server?
If you have a service offering email hosting servers, it is a bonus.
What security measures do email hosting services employ?
Email hosting services employ various security measures, such as end-to-end encryption, PGP encryption, two-factor authentication, metadata handling, server location, and more.
Is it mandatory to have the same email and web hosting provider?
Some businesses choose to have the same due to budget constraints, while others prefer separate facilities. However, having the same service provider is not mandatory.
What Do You Mean By a Local Business Email Provider?
A local business email provider is a firm or a company that provides users with affordable yet results-driven email hosting solutions.
