Small companies don’t want to lose a lot of cash on email hosting. They find ways to avoid spending hundreds of dollars on email hosting as they don’t require thousands of email accounts. But they feel hopeless and seek the best email hosting services providers. Email hosting services are a popular way to communicate with your customers.
Small businesses can send regular updates with a business email hosting service, which has a market size of approximately $25.70 billion. The market is expected to grow at a compound annual growth rate (CAGR) of 19.00% from 2025 to 2032.
Although it may seem appealing, selecting the most affordable yet best email hosting for small businesses is critical. However, the question of choosing the best email hosting for small companies arises. Let’s dive deep and look at the seven best email solutions.
Why Do You Need Email Hosting?
An email hosting provider manages an email server. You can obtain an email hosting server by subscribing to an email hosting service. To access an email service, all you need is a domain name.
A hosting email service can help keep, send, and administer your email accounts. Most large e-commerce sites have their own email servers to ensure emails are sent to their intended recipients on time.
Several web hosting companies now offer email hosting servers as an addition to their standard offerings, including shared, dedicated, and cloud hosting. Today, small businesses often utilize email hosting services from Google, Zoho, and other providers.
Why is a Separate Server Preferable to Host Email?
According to experts, hosting the email on the same server as the database and web files for the company’s sites is not feasible. When a calamity occurs, and the server goes down for any reason, a company cannot email its clients because the system is also down.
From a technological standpoint, hosting the email is not a good idea. The resource requirements for web hosting and email hosting are considerably different. If both are hosted on the same server, they may compete for the same resources, potentially slowing down the application.
While the service provider’s support staff may be skilled at handling problems related to web hosting, their knowledge of email hosting difficulties may be limited. Therefore, you need to have a separate business email hosting service.
Essential Considerations When Choosing the Best Email Hosting Services for Businesses
– Support
A reliable business email hosting service should allow you to control your email settings, be simple, and provide client support whenever needed. Therefore, select an email hosting service that offers comprehensive, 24/7 support via phone, live chat, or email.
– Security
If the email hosting provider delivers security, your email’s content and data will be safeguarded and secure from potential attacks. You should ensure that your business email hosting service includes cutting-edge features such as anti-malware protection, anti-spam filtering, and other safeguards to protect your data.
– Storage
Emails are frequently used for collaboration, storage, and both personal and professional communications. Select the best small business email hosting service based on its storage capacity. Look for a host that centralizes all your data and automatically archives older mail. Your email hosting company should regularly back up your archived emails to protect your security and prevent data loss.
SMTP, IMAP, and POP3: The Comparison Between Email Protocols
Learn about different email delivery protocols before discussing the best small business email hosting services. The following protocols are required to send emails:
– SMTP
The acronym for SMTP is Simple Mail Transfer Protocol (SMTP). It is an accepted mechanism for sending emails. You can send email messages via SMTP, relay them, or forward them to other mail clients, such as MS Outlook or Gmail. The SMTP server can carry out the transmission process for the emails you send.
– IMAP
“IMAP” stands for Internet Message Access Protocol. It is a well-known mechanism for obtaining emails. The IMAP protocol’s most significant benefit is that it enables you to read email on many computers (or devices). Its multi-device availability is because an email that has been delivered remains on the mail server. To be precise, you may view your email on your smartphone, tablet, desktop computer at home, and personal computer.
– POP3
Post Office Protocol is OP3, with “3” denoting the version. The most recent and most prevalent version is 3. It is a straightforward protocol that allows for downloads.
POP3 downloads an email from the server to one computer (or another device). After it has been downloaded to your computer, the email from the server is removed. Inconveniently, this prevents you from reading your email from different locations.
Types of Email Hosting Services for Small Businesses
Here are various types of email hosting services small businesses can smartly utilize, depending on their needs or preferences:
- Email Service from Web Hosting
- Third-Party Email Hosting
- Email Server Hosting
– Email Service from Web Hosting
Various web hosting service providers offer email hosting services as part of their packages to small businesses. For example, Hostinger includes an email account in all its website hosting packages.
The mid— and top-tier web hosting plans include a free domain name associated with a professional email address. Likewise, users can easily connect their professional email to up to 100 domain-based addresses.
Small businesses can easily maintain this email hosting solution as a web hosting account, and the email account can be accessed in one place. It is also economical, as users can purchase a free domain alongside their web hosting.
– Third-Party Email Hosting
Different email hosting service providers deliver exclusive tools and resources to host custom domains. They also offer security features that safeguard your inbox from cyber threats, including phishing attacks and malware, maximizing optimal deliverability.
Email hosting services allow small businesses to utilize unlimited email addresses on multiple domains. They also provide small businesses with collaboration and productivity tools, improving their workflows.
Small businesses must register a custom domain name to avoid using the free domain provided by the email hosting service.
– Email Server Hosting
If you prefer managing resources according to your needs, hosting a private server on your system can be beneficial. You can smartly control the private server’s privacy and configurations. Similarly, you can customize it hassle-free.
For example, creating unlimited email addresses on different domains is easier than you think. You can benefit from self-hosted email servers, such as WildDuck Mail Server and Modoboa, among others.
The 10 Best Small Business Email Hosting Services
This section explains the 10 best small business email hosting services, including:
1. Google Workspace
Create a professional email account for your company using Google Workspace (formerly known as G Suite), the Gmail you already enjoy. It provides admin controls and a wealth of valuable features with no intrusive advertisements. Email hosting comes with technologies that can help your business become more productive by allowing you to work quickly and easily.
Your company’s data, users, and devices are protected because they are built on Google’s incredibly secure infrastructure. You have complete control over your email, and your data is backed up in the cloud.
Key Features
- Sheets
- Drive
- Endpoint
- Chat
- Scripts
- Gmail
- Forms
- Docs
- Currents in the clouds
- Calendar
- Vault
- Meet
- Sites
- Slides, Apps, and
- Add-ons
2. ScalaHosting
ScalaHosting is a secure business email hosting service that offers the highest levels of security. Having email boxes in a different cloud environment with ScalaHosting provides many advantages. ScalaHosting offers a reliable and effective method to bypass spam filters and increase business visibility.
Furthermore, Scala enables you to build and maintain email and sales addresses, allowing you to respond to requests quickly. Additionally, it utilizes Shield Inspect, a top-tier cybersecurity solution, which verifies code, employs straightforward logic, and identifies suspicious activity to protect you from hackers.
Key Features
- Loading Time Negotiable
- Responsive Client Support
- Remote Backups Every Day
- Free website and domain migration
- Free-of-cost CDN and SSL
- One-click WP installs and unrestricted email accounts
- Money-back guarantee for one month
3. Neo
Neo is an advanced website and email hosting service provider designed specifically for freelancers, solopreneurs, and small businesses. It offers customers an exclusive AI site builder that helps them create their desired sites according to their specific demands.
When you begin using a Neo account, you can access numerous exciting features, such as AI-powered email tools, built-in email tracking, an AI website builder, read receipts, and more.
Key Features
- One-page site builder is available
- Desktop and mobile apps for easy access
- Read receipts and built-in email tracking
- A free custom domain with business email
4. Hosting.com (Formerly A2Hosting)
One of the pioneering hosting companies, A2Hosting, has been rebranded as hosting.com. This means that a reputable company in the WordPress hosting domain has been fully integrated into its parent company, World Host Group. The change comes four months after WHG acquired A2 in January 2025.
A2Hosting, now known as hosting.com, is equipped with practical tools and services to support your email marketing efforts. Emails can be received or delivered using IMAP or POP3. Additionally, Horde and RoundCube are pre-installed and available for use if you need to access webmail. Furthermore, you can utilize Mailman to help you contact people on a sign-up email list.
You can leverage the higher uptime assurance of your business email hosting service provider for consistent performance. Several free email resources are included with each email hosting account. The control panel for A2 Hosting, called cPanel, makes it easy to manage and find these resources.
Key Features
- Horde or Roundcube webmail
- Sender verification through BoxTrapper
- SpamAssassin is used to filter spam
- Enhanced spam filtration through Barracuda
- Email forwarding and authentication
- MX entry for email transmission
5. DreamHost
DreamHost is among the renowned email solutions for small businesses. It can present a positive business image to both potential and current clients. You can send messages using the email address on your website. You don’t need to start with a different hosting plan here. Whatever domain name you already have will function with their straightforward and robust platform.
To monitor internet risks and protect your mailbox from phishing attacks, malware, and other threats, DreamHost offers an inbound spam filter, making it an ideal choice for email hosting among small businesses. The spam filter runs automatically and is available at no additional cost. The hosting package also includes a pre-built Webmail account, free from advertisements.
Key Features
- Guaranteed uptime of 100%
- SSDs are available on VPS plans for increased reliability and speed
- Unlimited domain names with 275+ extensions
- 24/7 support
- Unlimited bandwidth
- Limitless data storage
- Email addresses are unlimited
6. Titan
Titan enables small businesses to strengthen their brands and foster strong relationships with customers by providing them with an email address on their domain and productivity-boosting tools.
Moreover, Titan’s interface makes it simple to manage several accounts from one interface and import data from other email providers. Additionally, they offer a helpful and educated client service staff that remains on call around the clock. Thanks to their 99% uptime guarantee, small businesses can be sure that their emails will always be received.
Key Features
- Schedule Send for sending emails at the optimal future time
- Email templates to repurpose or save common emails
- Follow-up reminders if you haven’t heard back from your client
- Read receipts that notify users when their email is opened
7. FastMail
FastMail is the answer for those seeking premium business email servers that cost as much as a primary email service provider. It is the oldest yet the best small business email hosting service, and it is the perfect choice.
Its lack of support for end-to-end encryption, such as PGP and IMAP, makes it less secure than its competitors. To keep your emails safe, FastMail offers spam filtering and two-factor authentication.
Key Features
- Proprietary anti-spam filters
- You can do an email search
- Email, calendar, and contacts in a single app
- Aliases
- Customizable notifications
- Exporting and importing emails from other business email hosting services
8. Rackspace Technology
If you’re looking for the best cheap email hosting for small businesses, Rackspace is one of your best options. Small businesses can give their emails a professional appearance without spending a sizable budget. Thanks to premium Rackspace screening, your email will be free of malicious activity and spam. Additionally, it ultimately protects the privacy of your sensitive data.
Through their committed professionals, Rackspace offers a seamless transition from old emails to new business emails. However, remember where you registered your domain service provider and trust the professionals at Rackspace Technology.
As you may be aware, Rackspace was rebranded to Rackspace Technology in June 2020.
Key Features
- Mailbox size of 25 GB
- Webmail, MS Outlook, and mobile access
- Limitless aliases, group lists, and forwarding
- Email Archive facility
9. Zoho Mail
Zoho Mail is a secure, ad-free email service that suits business and personal use. The service offers users custom domain-based email addresses for their organizations. Zoho Mail also provides a suite of tools, including contacts, tasks, email, calendar, notes, and bookmarks. As a result, users can significantly benefit from this impressive and collaborative business communication platform.
Zoho Mail is recognized for its robust security features, such as a dedicated admin console for managing users and settings, encryption, and more.
Key Features
- Custom domain email for increasing brand identity
- Mobile access for managing emails on the go
- Email management, email archiving, and eDiscovery
- Offline access, AI assistance, migration tools, and more
10. Spike
Spike is another impactful email hosting service provider that offers customers a range of features. These features are DNS management, SSL certificates, free custom domain hosting, and more.
The service helps streamline complex email threads by simplifying conversations like messaging apps. Additionally, AI tools enable users to organize and summarize draft responses and detailed discussions.
Key Features
- Free custom domain along with business email
- Built-in collaborative docs, channels, and video calls
- Read conversion summaries and an AI-enabled inbox management
- A free custom domain with business email
What are the Leading Cloud Email Solutions for Small Businesses?
Here is the list that includes the leading cloud email solutions for small businesses:
- Google Workspace
- Microsoft 365
- Office 365
- Rackspace Email
- Zoho Workplace
Wrapping Up
The email hosting plan that suits your business is the most acceptable option. You must invest the time necessary to understand your company’s needs. However, once you do, you’ll know what to hunt for. You have many trim business email solution options, and you can choose from several trustworthy businesses. Some of the email hosting services mentioned above also offer free trials.
FAQs
Is it mandatory to have a separate email hosting server?
If you offer email hosting services, it’s a bonus.
What security measures do email hosting services employ?
Email hosting services employ various security measures, including end-to-end encryption, PGP encryption, two-factor authentication, metadata handling, and server location, among others.
Is it mandatory to have the same email and web hosting provider?
Some businesses opt for the same due to budget constraints, while others prefer separate facilities. However, having the same service provider is not mandatory.
What Do You Mean By a Local Business Email Provider?
A local business email provider is a firm or company that offers users affordable yet results-driven email hosting solutions.
