You’re probably familiar with email hosting services like Gmail, Hotmail, and Outlook.com. They offer a great way to keep all of your email accounts organized in one place. But what if you’re running a business? Are those services good enough, or do you need something more? There are a lot of different email hosting services for businesses out there, and it can be tricky to decide which one is right for you. That’s why we’ve put together this list of the best email hosting services for businesses. We’ll take a look at some of the most popular options and help you decide which one is right for you.
What to Look for When Choosing an Email Hosting Service
According to Statista, the number of global email users will reach the 4.6 billion mark by 2025. This clearly indicates the importance of emails in the business environment. Therefore, you need to be careful while choosing the right email hosting. When it comes to selecting a hosting email service for your business, there are a few things you need to take into account. Here are some of the most important ones:
- Storage Capacity: How much storage space makes the email hosting service offer? You’ll need to ensure you have enough room to store all your emails.
- Ease of Use: How user-friendly is the email hosting service? Is it easy to set up and use?
- Features: What features does the email hosting service offer? Does it have anti-virus and spam protection? Does it allow you to create custom domains?
- Price: What’s the cost of the email hosting service? You’ll want to find one that’s affordable but doesn’t sacrifice features or storage capacity.
The Best Email Hosting Services for Businesses
You’re looking for the best email hosting services for your business, and you have a few questions.
Which service is exemplary for you? How do you know if the service is reliable? Is there a customer service team in case you need help?
We’ve got the answers to all your questions. We’ve compared the best email hosting services so that you can make an informed decision about which one is right for you.
We’ve also got a list of pros and cons for each service, so you can see which one might be the best fit for your business.
1. Google Workspace
Formerly known as G Suite, Google Workspace is an ideal email hosting service provider where you can create a professional email address for your business. A plus point of using this service is that the interface is the same as Gmail, a tool I’m sure you are already familiar with. Google Workspace offers admin controls and various other important features without showing any unwanted ads. This platform’s core purpose is to provide tools to boost business productivity by allowing you to work smarter and faster.
Not only has Google Workspace made email communications between businesses innovative, but also effortless. This tool lets you collaborate on files and schedule meetings in real-time by accessing the calendar. As this tool is created by Google, the security protocols are trusted and ensure the protection of all your business data, devices, and users. In addition, all your data is backed up in the cloud, and you are offered complete control of your emails.
Pros
- 24/7 support (chat, phone, ticket)
- Virus and spam protection
- Familiar with free Gmail users
- Flexible pricing
- Up to 5TB of storage
- HIPAA-compliant
Cons
- Occasional glitches
- Unlimited storage is not available
- No built-in way to send encrypted email
Pricing
- Business Starter: $3 per month (30GB storage)
- Business Standard: $12 per month (2TB storage)
- Business Plus: $18 per month (5TB storage)
2. Zoho Mail
Do you want to use hosting that is encrypted, safe, and ad-free? Zoho can provide them all while ensuring privacy. With this email hosting, you may obtain flexible and improved security against spam and viruses. It offers professional email addresses to increase the credibility and exposure of your brand.
Zoho Mail’s data centers are highly secured and monitored to give you consistent uptime. Your emails are secured using S/MIME message encryption as well as at-rest and end-to-end encryption.
You may make all the settings, customizations, and configurations using Zoho’s robust and user-friendly control panel. You can do several things easily, such as adding users, setting up policies, managing group names, and more. Keep your emails around for a while to protect yourself from legal challenges. It also provides e-Discovery, so you can quickly find your saved emails.
Pros:
- Free plan for up to 5 users
- High attachment limits
- Low-cost plans
- Robust security controls
- Full suite of collaboration tools
Cons:
- Confusing application navigation
- Domain name not free
- Microsoft compatibility is sometimes erratic
Pricing:
- Free Plan: $0 (5GB storage)
- Mail Lite: $1 / $1.25 per month (5GB / 10GB storage)
- Mail Premium: $4 per month (50GB storage)
- Workplace Standard: $3 per month (30GB storage)
- Workplace Professional: $6 per month (100GB storage)
3. Microsoft 365
Are you looking for a service that lets you access your emails, contacts, and shared calendars from both your phone and computer comfortably? If yes, then Microsoft 365 is the hosting email service you should choose. Stay in sync with all your stakeholders with a business-class email.
With Microsoft 365, you can easily customize all your emails with your domain name, engaging images, and custom formats. You can secure your emails from potential cyber threats with the strongest anti-malware and anti-spam filtering protection available with Microsoft 365. In addition, you receive eDiscovery and archiving features.
You can better manage your emails with a simple admin center, which allows you to add new accounts, delete old ones, create custom scripts, and other things.
Pros:
- Lots of security and administration services
- Desktop applications support macOS and Windows
- Highest video conferencing participant limit
- High attachment limits at 150MB
Cons:
- A few new features are web-only
- Desktop app downloads don’t come in the entry-level plan
Pricing:
- Business Basic: $6 per month
- Apps for Business: $8.25 per month
- Business Standard: $12.50 per month
- Business Premium: $22 per month
All plans come with a 1TB storage limit.
4. Namecheap
Namecheap is a quick, dependable, budget-friendly, and secure email hosting provider tailored to your company’s needs. Using this service makes it simple to manage your emails, calendar, contacts, and email marketing in general.
You can even sign up for a free two-month trial of Namecheap to see how effective this platform is before deciding on a plan to keep utilizing its advantages throughout your entire company. It quickly works with all your devices, whether they are Windows, Android, or iOS. Every plan provides safe and secure email access, HTML signatures, IMAP or POP3 access, anti-spam protection, a unified inbox, and much more. Namecheap ensures high performance and that your emails are delivered to the correct addresses.
Pros:
- Robust anti-spam protection
- Two months free trial
- Easy to set up
- 24/7 support to all users
Cons:
- Lack of automated reply
Pricing:
- Starter: $0.91 per month (5GB storage)
- Pro: $2.41 per month (30GB storage)
- Ultimate: $3.16 per month (75GB storage)
All plans come with a 60 day free trial.
5. A2 Hosting
If you are looking for an ideal email hosting service, then A2 Hosting should be on your list. This service is loaded with fantastic email features and tools that’ll benefit your business. With POP3 and IMAP, you can easily send and receive emails. On the other hand, if you wish to use webmail, Horde and RoundCube are preinstalled.
Pros:
- 99.99% Uptime
- 24/7 malware scanning ad server monitoring
- Money-back guarantee
- 24/7 support
Cons:
- Domain name not free
- High renewal rates
Pricing:
- Professional Plan: $1.59 per month (10GB storage)
- Pro Plus Plan: $2.59 per month (30GB storage)
Types of Email Servers for Businesses
When it comes to email hosting for businesses, there are three main types of servers to choose from:
-
Public Cloud Email Hosting
This type of hosting is ideal for small businesses that are just starting out. It’s affordable and easy to use, and your emails will be stored on the cloud.
-
Private Cloud Email Hosting
If you’re looking for more control and privacy, private cloud email hosting is a better option. Your emails will be stored on your own server, which gives you more flexibility when it comes to customization and security.
-
On-Premise Email Hosting
This is the most expensive and complex option but offers the most features and flexibility. Your emails will be stored on your own server, which you’ll need to maintain yourself.
So, which type of email hosting is right for your business? It all depends on your needs and budget. Talk to a representative from an email hosting provider to learn more about their services and what would be the best fit for you.
The Verdict
So which email hosting service should you choose for your business this year?
The answer to that question depends on many factors, like your company’s size, budget, and technical expertise.
Each of these email hosting services for businesses have their own strengths and weaknesses, so you’ll need to research before deciding which one is right for you. But all of them offer reliable email hosting that will keep your business communication running smoothly.
